This information is primarily for individual lets.
Should you wish to hire accommodation for regular activities,
please contact the Centre office on (020) 7586 8327
or e-mail primrosehill@btopenworld.com.

You can download a Booking Form from here.
Alternatively you can complete the form online — see section 4.

 

Part 1: General Information
Part 2: Charges
Part 3: Conditions of Hire
Part 4: On-line Booking Form

 

Part 1: General Information

1. Accommodation Available

We have two halls for hire daily between 9.00am and 10.00pm.

The Lower Hall on the ground floor has capacity for up to 50 people.

The Upper Hall on the first floor can accommodate up to 80.

The Mezzanine area between the Lower and Upper Halls can seat 10-12 people and is available for use by bookings in the Lower and Upper Halls
which means you may not have exclusive use.

2. Furniture & Equipment

Lower Hall — The Lower Hall has 10 adult folding tables and 37 stacking adult chairs, stored in the hall.

There are 5 childrens tables and 30 childrens chairs, stored in lower stair well (next to the office).   These must be replaced after use.

Upper Hall — There are 9 adult folding tables and 60 folding adult chairs.
There are 7 childrens folding tables and 40 stacking childrens chairs.
Please replace all tables and chairs after use to their original position.

Mezzanine — The Mezzanine contains a small fitted kitchen with fridge, microwave, kettle, tea urn and a cooker.

Both halls have a number of electric sockets for audio/visual equipment.
The Upper Hall also has a roll-down projector screen of 5' by 5'.

Please note that the pool table in Lower Hall is not included in hire.

3. Facilities

Toilets, including one suitable for wheelchairs, are located on the ground floor.
There is currently a stair lift in place but unfortunately this has been condemned.   We are working towards a replacement.

4. Parking

Parking is free in Fitzroy Road at weekends and after 6.00pm on weekday evenings.   For weekdays, from 8.30am to 6.00pm parking permits may currently be purchased in advance from the Centre Office (depending on stock).   They cost £1.50 per hour.  

Pay and display machines operate in Chalcot Road and Regent's Park Road.   There is no parking at any time in Hopkinsons Place, including the PHCA reserved space.

5. Access

Unless it is in use for other purposes the Centre will be opened 10 minutes before and closed 5 minutes after each period of hire.

6. Liabilities & Responsibilities

The Association is responsible for ensuring that the required accommodation is clean and tidy and available for the period of hire.

The building, its contents and legitimate occupants are covered by the appropriate insurance, but the Association cannot accept liability for any loss or damage incurred or caused by the hirer.

Health and safety requirements are prominently displayed and hirers must familiarise themselves with these.

Fire alarms, fire extinguishers and first aid equipment are available and in good order. Cleaning equipment is obtainable from the Mezzanine kitchen.

The hirer's responsibilities are set out in the Conditions of Hire.

7. Availability

The Centre is a popular venue so early booking is recommended.
To check availability please ring the Centre Office on (020) 7586 8327.

8. Restrictions on Use

Please refer to the Conditions of Hire. Please phone the Centre Office on (020) 7586 8327 if you have any other queries about use.

9. Smoking Policy

There is strictly no smoking anywhere in the Centre.

10. Other Information

You are very welcome to visit the Centre to see its accommodation and facilities at any time during office hours.
Should you have any queries, or if you have used the Centre and wish to comment on it, please ring the Centre Organiser as soon as possible.

We hope you have an enjoyable time at the Centre.

 

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Part 2: Charges

1. Standard Rate for Single Lettings

We have two halls for hire daily between 9.00am and 10.00pm.

Day of Hire	Upper Hall	Lower Hall
Monday to Friday inclusive	£20 per hour	£17 per hour
Saturday & Sunday	£30 per hour	£25 per hour
Hire of small tables and chairs	Flat Rate £10

 

 

 

In addition, a deposit of £50 must be paid: this will be returned in full after use of the accommodation, provided there has been no breach of the Conditions of Hire (see Part 3).

Please allow 10 working days for return of deposit.

Your booking will be confirmed once a completed booking form and the £50 deposit have been received.

Cheques should be made payable to PHCA Ltd.

2. Reductions

A reduction of 10% will be made for:

(a) Single bookings made by members of Primrose Hill Community Association.
(b) Weekend periods of hire for 5 hours or longer for educational or public information use.

Other requests for reduction by charitable, voluntary or non-profit making groups will be considered by the Centre Manager subject to merit and usefulness to the local community.

3. Review

The Association reserves the right to review these charges at least once
each year.
Any increase will come into effect immediately for new bookings and from the following 1st April or 1st September, whichever comes first, for existing ones.
The decision of the Management Committee on all charges shall be final.

 

CANCELLATION POLICY

1. If a hirer cancels a booking between 2 weeks and 1 week prior to the event then 50% of the full fee will be returned (the £50 deposit is automatically returned).

2. If a hirer cancels a booking less than a week prior to the event then 25% of the full fee is returned (the £50 deposit is automatically returned).

PHCA may, in exceptional circumstances, agree to waive these cancellation charges at its discretion.

 

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Part 3: Conditions of Hire

1. Booking Arrangements

1. No booking is valid without a completed contract (the Booking form duly signed) and full payment of the fee and deposit.
The separate returnable deposit of £50 is required to confirm the booking, and full payment will be required at least 2 weeks before the date of hire.

2. The deposit of £50 (which is required in addition to the Hiring fee), will be returned in full after the event unless deductions have to be made for any breach of these conditions.
Any deductions required will be explained by the Centre Manager.

3. The Centre will provide a written confirmation of your booking on receipt of deposit and provide details of the keyholder opening and closing your hall.

2. Access and Departure

1. The starting and finishing times of the period of hire must be strictly adhered to: the keyholder has no authority to vary these.
Halls will usually be opened 10 minutes before hiring start time and closed 5 minutes afterwards.

2. The time needed for preparation and setting-up and for cleaning and putting-away must be included in the period of hire.

3. The Centre, including its forecourt and access, must be vacated quietly and promptly at the end of the period of hire.

4. The accommodation hired must be left clean and tidy and ready for the next occupant.

5. All furniture and equipment must be returned to its original place; tables cleaned and folded, and chairs stacked.

6. Rubbish must be bagged, tied and put in the refuse room, which as you cross the courtyard to leave, is the last louvre door on the right.
If this is locked leave bags on the platform.

3. Using the Centre

1. In the interests of local residents, no PA systems or amplifiers can normally be used in hire, and we cannot host discos.
Money is likely to be deducted from deposit if we receive complaints of noise nuisance.
Please make childrens' entertainers aware of this.

2. Our insurance does not allow the use of bouncy castles in the Centre.

3. In the interests of fire safety, helium or other gas cylinders and stand-alone candles cannot be brought into the Halls.

4. The outside area is not included in the hire, and is available for access only.

5. All Safety requirements, as displayed in the Centre, must be met.

6. When there are small children present the Upper Hall windows must open on hooks.

7. Children must be supervised by an adult at all times.

8. Unless being used by an authorised adult the stair-lift should not be touched.

9. All property is left in the building at your own risk.

10. Balloons – VERY IMPORTANT:
Helium balloons left in the Centre rise to the ceilings which are very high in places.   If left there they eventually drift down and trigger the intruder alarm.
The call-out fee is £100 and if this happens this charge will be passed on to the hirer.

4. Consideration of People and Property

1. No vehicles can be parked in Hopkinsons Place at any time.

2. There must be no cause for complaint from nearby residents, other users of the Centre or its staff; they must be treated with respect at all times.

3. Any loss or damage incurred by the Centre as a result of the hire must be fully recompensed.

4. The building must not be left unoccupied and unlocked during the period of hire or at its end — please contact the keyholder if he/she has not arrived by the end of your hire.

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